Privacy Policy

Last updated: May 2, 2026

Bluegrass Notary LLC (“we,” “us,” or “our”) respects your privacy. This Privacy Policy explains what information we collect when you use our website at bluegrass-notary.com or book our notary signing services, how we use that information, and the choices available to you. By using our website or services, you consent to the practices described in this policy.

1. Information We Collect

When you book a signing through our website, you voluntarily provide the following information:

• Your full name
• Email address
• Phone number
• Signing address (where the notarization will take place)
• County
• Type of document to be notarized
• Number of signers and any witness needs
• Comments or special instructions you choose to include
• Payment information, entered directly into our payment processor's secure form (see Section 3)

When you use our travel-fee calculator, the signing address you enter is sent to a third-party geocoding service so that we can estimate the driving distance from our base in Elizabethtown.

Our website does not use cookies or trackers for advertising or analytics purposes. Standard server logs maintained by our website host (GitHub Pages) may capture limited technical information such as IP address and browser type for security and operational purposes.

2. Notary Journal (Required by Kentucky Law)

In compliance with Kentucky notary statutes (KRS Chapter 423), our notary signing agents are required to maintain a journal recording certain details of each notarization, including the signer's name, the type of document, the date and location of the signing, and the form of identification presented. This journal is the personal property of the notary, kept secure under their control, and is not shared with third parties except as required by Kentucky law (for example, in response to a subpoena, court order, or request by the Kentucky Secretary of State).

3. How We Use Your Information

We use the information you provide solely to:

• Schedule and fulfill your notary appointment
• Communicate with you about your booking (confirmations, changes, follow-up)
• Calculate the travel fee for your signing location
• Process your payment
• Comply with Kentucky notary recordkeeping requirements
• Respond to questions, complaints, or service requests you submit

We do not sell, rent, trade, or otherwise share your personal information with third parties for marketing purposes.

4. Service Providers We Use

To operate our website and process bookings, we rely on the following third-party service providers. Each operates under its own privacy policy and only receives the information needed to perform its specific function:

• GitHub Pages — hosts our website
• Formspree — receives your booking submission and forwards it to us by email
• Calendly — manages appointment scheduling and integrates with our calendar
• Stripe — securely processes card payments. Your full card number is entered directly into Stripe's encrypted form and is never sent to or stored by us.
• OpenStreetMap (Nominatim) and OSRM — public mapping services we query only to estimate the driving distance to your signing address. Only the address text you enter is sent; no other personal information.
• Google Fonts — supplies the typography used on our website

5. When We Share Information

We share your personal information only:

• With the service providers listed in Section 4, strictly to provide the services you have requested
• When required by law (for example, in response to a valid subpoena or court order)
• As required to perform a notarial act under Kentucky notary statutes
• To protect our rights, property, or safety, or those of our customers, where permitted by law

6. Data Security

We take reasonable steps to protect the information you share with us:

• Card payments are handled by industry-standard PCI-compliant processors (Stripe)
• Submissions are transmitted to us via encrypted (HTTPS / TLS) connections
• Notary journals are stored securely by the assigned notary as required by Kentucky law
• Booking records are kept in access-controlled email and document storage

In the event of a security breach affecting your unencrypted personally identifiable information, we will notify you in accordance with the Kentucky Personal Information Security and Breach Investigation Procedures Act (KRS 365.732).

7. Data Retention

• Booking records (name, contact, signing details) are retained for a reasonable period for tax, accounting, and customer-service purposes, typically up to seven (7) years.
• Notary journal entries are retained for the period required by Kentucky law (KRS Chapter 423).
• Payment records are retained by our payment processors per their own policies and applicable legal requirements.
• Once retention periods end, records containing personally identifiable information are destroyed in a manner consistent with the Kentucky Identity Theft Act (KRS 365.720–365.734).

8. Your Rights

You may, at any time:

• Request a copy of the personal information we hold about you
• Ask us to correct inaccurate or incomplete information
• Ask us to delete your information, subject to our recordkeeping obligations under Kentucky notary law and applicable tax / accounting rules
• Withdraw consent for non-essential communications at any time

To exercise these rights, please contact us using the information in Section 12. Kentucky has not enacted a comprehensive consumer privacy act, so the rights above are offered as a matter of good practice rather than statutory entitlement.

9. Children's Privacy

Our services are intended for adults and are not directed to children under the age of 13. We do not knowingly collect personal information from children under 13. If you believe a child has submitted personal information to us, please contact us using the information in Section 12 and we will promptly delete it. (See: Children's Online Privacy Protection Act — COPPA.)

10. Third-Party Links

Our website may contain links to third-party websites (such as our payment processor or scheduling tool) for your convenience. We are not responsible for the privacy practices of those external sites and encourage you to review their privacy policies before submitting any personal information to them.

11. Changes to This Policy

We may update this Privacy Policy from time to time. The “Last updated” date at the top of this page reflects the most recent change. Continued use of our website or services after changes are posted means you accept the revised policy.

12. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact us: